Self-Advocacy Kit

Self-advocacy is often the key to achieving accessibility. Whether for yourself or someone else, taking action is sometimes necessary—and we’re here to support you, especially with accessible screen shares on Zoom.

To assist, we’ve created a Self-Advocacy Kit (SAK), a collection of pre-formatted email templates. These letters can be customized and sent on behalf of yourself, a child, or an employee to request the use of Scribe for Meetings or Remote Incident Manager.

Accessibility isn’t a favor—it’s a right. While every situation is unique, our templates offer a variety of options to fit your needs. Simply personalize the content, copy it into an email, and send it to the meeting host or organizer.

Scribe for Meetings Self-Advocacy Templates

Scribe for Meetings is the first service to allow online webinar and meeting presenters to share accessible slide content with print disabled participants.

If you want more information, click here for our Scribe for Meetings page.

Whether you are a student, a parent, or educator, these templates will help you advocate for Scribe for Meetings

Student to Disability Office

When you need help getting Scribe for Meetings in the classroom, the disability office is the place to start. Be sure to give them as much advance notice. The disability office will need ample time to notify your instructor and get financial approval well before your classes begin.

Customize your letter by filling out this form

Student to Disability Office MSWord TemplateDownload
Student to Disability Office TXT TemplateDownload
Parent or Guardian to Teacher

This letter will help you advocate on behalf of your child directly to his or her teacher. A written request is helpful even if you have a close parent-teacher relationship as they may need to pass it on to guidance counselors, school board members, or allies they have in the school system.

Parent or Guardian to Teacher MSWord TemplateDownload
Parent or Guardian to Teacher TXT TemplateDownload
Parent or Guardian to School Board

Sometimes it is necessary to approach the school board directly with an accessibility request on behalf of your child.

Parent or Guardian to School Board MSWord TemplateDownload
Parent or Guardian to School Board TXT TemplateDownload
Teacher to School Board

This will help you with the information a school board will need to consider your request on behalf of your print disabled student.

Teacher to School Board MSWord TemplateDownload
Teacher to School Board TXT TemplateDownload
Parent or Guardian to School Board

Sometimes it is necessary to approach the school board directly with an accessibility request on behalf of your child.

Parent or Guardian to School Board MSWord TemplateDownload
Parent or Guardian to School Board TXT TemplateDownload
Teacher to School Board

This will help you with the information a school board will need to consider your request on behalf of your print disabled student.

Teacher to School Board MSWord TemplateDownload
Teacher to School Board TXT TemplateDownload

These self-advocacy kits are designed to advocate for Scribe for Meetings for the workplace or organizations you may be a member of.

Employee to Supervisor

This letter is useful when you want to approach your supervisor with the need to access team meetings or to improve productivity. Be sure to customize the intro according to the level of relationship you have with your boss or supervisor.

Employee to Supervisor MSWord TemplateDownload
Employee to Supervisor TXT TemplateDownload
Employee to HR Department

This letter is for when you feel it’s necessary to go straight to the Human Resources department yourself. Be sure to address it specifically to the HR representative in charge of compliance requests.

Employee to HR Department MSWord TemplateDownload
Employee to HR Department TXT TemplateDownload
Supervisor to HR Department

This letter is for when an employee or team member of yours needs Scribe for Meetings for improved productivity or to do their job.

Supervisor to HR Department MSWord TemplateDownload
Supervisor to HR Department TXT TemplateDownload
Congregation Member to Church Staff

This letter is designed to appeal to pastoral staff members. We recommend your copying applicable church staff as well as your church’s head pastor. This will help ensure your request is herd at the next church staff meeting.

Congregation Member to Church Staff MSWord TemplateDownload
Congregation Member to Church Staff TXT TemplateDownload
Member to Organization

Many private or public organizations are willing to make their services as accessible as possible for their members. This letter will help them realize there is a simple and affordable solution.

Member to Organization MSWord TemplateDownload
Member to Organization TXT TemplateDownload
Employee to HR Department

This letter is for when you feel it’s necessary to go straight to the Human Resources department yourself. Be sure to address it specifically to the HR representative in charge of compliance requests.

Employee to HR Department MSWord TemplateDownload
Employee to HR Department TXT TemplateDownload
Supervisor to HR Department

This letter is for when an employee or team member of yours needs Scribe for Meetings for improved productivity or to do their job.

Supervisor to HR Department MSWord TemplateDownload
Supervisor to HR Department TXT TemplateDownload
Congregation Member to Church Staff

This letter is designed to appeal to pastoral staff members. We recommend your copying applicable church staff as well as your church’s head pastor. This will help ensure your request is herd at the next church staff meeting.

Congregation Member to Church Staff MSWord TemplateDownload
Congregation Member to Church Staff TXT TemplateDownload
Member to Organization

Many private or public organizations are willing to make their services as accessible as possible for their members. This letter will help them realize there is a simple and affordable solution.

Member to Organization MSWord TemplateDownload
Member to Organization TXT TemplateDownload
Event Attendee

This letter is for use when you are attending a one-time or infrequent event. Customize the names as needed. If you know someone personally involved in the event, be sure to mention or copy them in the e-mail.

Event Attendee MSWord TemplateDownload
Event Attendee TXT TemplateDownload

Remote Incident Manager (RIM) Self-Advocacy Templates

Those of you who have used our other self advocacy kits may notice some letters unique to Remote Incident Manager. We include these for a few reasons.

  • Many mainstream companies provide premium support to their customers via programs such as TeamViewer or a Zoom remote control session. We have included emails that may be sent directly to any companies that we’re aware of who regularly use these programs. Let them know that Remote Incident Manager exists, offers the same capabilities as their previous solution, and is completely accessible.
  • Due to the nature of the Remote Incident Manager software and remote access software in general, getting it to work effectively on platforms other than Windows may require platform vendors to work with us and accommodate the program’s various functions. We have pre-written emails for you to send to these platform vendors explaining why it is important for you to have RIM on you or your company’s platform of choice. The more users they hear from, the more likely they are to recognize the importance of this solution.

If you want more information, click here for our Remote Incident Manager page.

Student to Disability Office

When you need help getting Remote Incident Manager in your university, the disability office is the place to start. If you are facing accessibility issues with the current remote support solution that your university’s IT department utilizes, be sure to give the disability office as much information about these accessibility issues as you can gather.

Student to Disabiltiy Office RIM MSWord TemplateDownload
Student to Disability Office RIM TXT TemplateDownload
Employee to Supervisor

This letter is useful when you want to approach your supervisor concerning the need for improved remote access. Be sure to customize the intro according to the level of relationship you have with your boss or supervisor.

Employee to Supervisor RIM MSWord TemplateDownload
Employee to Supervisor RIM TXT TemplateDownload
Employee to HR Department

This letter is for when you feel it’s necessary to go straight to the Human Resources department yourself. Be sure to address it specifically to the HR representative in charge of compliance requests.

Employee to HR Department RIM MSWord TemplateDownload
Employee to HR Department RIM TXT TemplateDownload
Supervisor to HR Department

This letter is for when an employee or team member of yours needs Remote Incident Manager for improved productivity or to do their job.

Supervisor to HR Department RIM MSWord TemplateDownload
Supervisor to HR Department RIM TXT TemplateDownload
Agency Justification

This letter is useful in situations where a formal, agency-friendly justification is needed.

Agency Justification RIM MSWord TemplateDownload
Agency Justification RIM TXT TemplateDownload